Privacy Policy

Use of private information policy (GDPR)

Last updated: December 6th, 2018

Summary

We respect the EU’s General Data Protection Regulations (GDPR) and this policy explains how we collect and treat any information you give us. You won’t find any complicated legal terms or long passages of unreadable text. We’ve no desire to trick you into agreeing to something you might later regret.

Who we are

The data protection officer in respect of this website is:

John Cumming

Bringagarth
Innertown
Stromness, Orkney 
KW16 3JP

+44(0)1856 850003
info@johncumming.org.uk

Your Personal Data

Personal data is data that can be used to identify an individual. For example your name and email address. We collect and process personal data in compliance with the General Data Protection Regulation and will never share it with third party marketers or anyone else unless we are forced to by law.

How your personal data is collected on this website by us and by third parties

Our contact form and email:

When you use our contact form or email address to contact us, we require your name and email address  in order to reply to you. When you click the submit button on the contact form, your message and contact details are sent to us via email and are stored in our email system.

What information we hold

When you contact us by email or through our website, we collect your name and email address.
If you do business with us, we also collect your business name and bank details and keep records of the invoices we send you and the payments you make.

Where we store your information

When you contact us by email or through our website, we store your information in our email account for the time it takes us to deal with your enquiry after which the email will be deleted. 

What we use your information for

We use your contact information to reply to your request for information via our contact form or email.

Who’s responsible for your information at our company

John Cumming is responsible for the security of your information. You can contact him/her/them by email at info@johncumming.org.uk or by phone on +44(0)1856 850003 if you have any concerns about the information we store.

Who has access to information about you

When we store information in our own systems, only the people who need it have access. 

The steps we take to keep your information private

Where we store your information in third-party services, we restrict access only to people who need it. 

The computers we use are all encrypted using FileVault and are protected by a passcode or fingerprint access. These computers ask for authentication whenever they’re started or after 5 minutes of inactivity. Our mobile devices are also protected by a fingerprint or facial recognition.

Your rights

In accordance with UK and European law under the General Data Protection Regulation (GDPR), you have numerous rights in regards to the personal data we hold about you, including:

Right to confirmation – you have the right to know if we hold personal data that concerns you
Right to access – you have the right to view and to obtain a copy of any personal data we hold that concerns you
Right to rectification – you have the right to the correction of any inaccuracies within the personal data we hold that concerns you
Right to erasure – you have the right to have your personal data removed from our systems

Should you wish to exercise any of these rights, please contact us by email or by telephone.

You can find out more about your rights under the GDPR here.

How to complain

We take complaints very seriously. If you’ve any reason to complain about the ways we handle your privacy, please contact [name] by email at [email] or by phone on [phone number]. If you’re the letter writing type, send your envelope to [company/address].

Changes to the policy

If we change the contents of this policy, those changes will become effective the moment we publish them on our website.

Last Updated: This Privacy Policy was last updated on December 6th, 2018.